Is travel insurance compulsory?
Travel insurance is mandatory for all Foundation-sponsored international travel and should be taken out at the time of booking. You must provide proof of your travel insurance before departure. You will not be able to join the trip without it.
Onshore, the Foundation is not responsible for payment or reimbursement of any medical expenses incurred by you during an event or after your return home, irrespective of whether or not such expenses are related to conditions which arose during your participation. But note that all due care is taken by the Foundation in planning activities.
What does my policy need to cover?
At a minimum, your travel insurance should be ‘comprehensive’, providing cover against personal accident, death, medical expenses, emergency repatriation and personal liability.
Will the Foundation arrange and cover my insurance?
In short: no. It is your own responsibility to ensure that appropriate insurance coverage has been arranged and paid for any travel or event and for medical cover. For Foundation sponsored international travel, insurance is compulsory.
Will you help with visas?
The Foundation does not assist in the actual application of visa – this is your own responsibility. You are also responsible for any costs associated with applying for the visa. We can however help out with arranging letters of invitation for certain trips (for example Track II Dialogues). The Foundation needs to sight a copy of your visa (if required) before departure. You will not be able to join the trip without it.
How do I find out about the visa requirements for the trip?
It is your responsibility to secure the appropriate type of visa(s) for your travel(s). Asia New Zealand Foundation cannot provide visa advice. If you need a letter of invitation for your visa this should be provided by your host organisation in Asia.
How do I organise my visa?
Contact the relevant local embassy, or visit a travel agent, to organise your visa/s. Embassy websites will always have information about requirements, visa costs and will provide the required forms. If you are uncomfortable with the visa process, you can visit a travel agent who can arrange these for you at a cost.
What travel costs will the Foundation cover?
For domestic travel, the Foundation will cover the cost of a return economy, seat-only fare. Depending on the destination, amounts may adjust, but as a general rule the Foundation will fund up to the following amounts:
- From Wellington and Auckland – up to $250
- From regional North Island – up to $350
- From South Island – up to $400
If for some reason participants book a higher level flight, the Foundation will reimburse the relative cost of the seat-only fare.
For international travel, the Foundation will determine subsidies as and when opportunities crop up.
The Foundation will reimburse the cost of a return airport bus fare at the destination.
What travel costs am I responsible for?
Leaders are expected to contribute to opportunities by covering transfers to and from your nearest airport for the trip, travel insurance and visas, incidental costs and personal spending money.
Who will book my flights?
The Asia New Zealand Foundation is not a travel agency. It is your responsibility to arrange your own flights and travel arrangements. Once you have booked, send the Foundation your confirmed travel arrangements and bank details so you can be reimbursed based on the amount set for each opportunity.
What costs will the Foundation cover?
The Foundation will cover travel costs as outlined above.
All accommodation and meals during the programme will be covered by the Foundation, as well as scheduled activities and on-the-ground travel costs.
What costs am I responsible for?
As noted above, leaders are responsible for airport transfers, travel insurance and visas, incidental costs (e.g., laundry, internet, snacks and refreshments) and personal spending.
What will I eat?
The Foundation covers main meals during events and travel. If you have any dietary considerations to be taken into account, you should advise the organiser of the event.
Where will I sleep?
Accommodation is generally provided on a twin-share basis.
Can I arrive late or early?
You are required to arrive and depart at the times specified and participate fully in all events and activities.
Fitness, health & safety
Do I need to be in shape?
Although you don’t need to necessarily be able to run a marathon, a reasonable level of fitness is expected, particularly for offshore hui and events where there may be a lot of walking or outside activity.
Will you look after my belongings?
The Foundation has no liability for loss or damage to baggage or personal property. You acknowledge and agree that any claim you bring against a carrier for damage to or loss of your property will be limited and subject to the terms of the ticket/s or contract of carriage issued to you by the airline or other purveyor of transport.
Do I need medical insurance?
If you are travelling offshore, travel insurance is compulsory and the Foundation must sight a copy of your policy before departure.