Privacy Policy

This Privacy Policy sets out the practices of the Foundation relating to the collection and use of personal information.

Personal information

Personal information is information about an identifiable individual and includes the individual’s name, address, email address, and telephone numbers. We collect information about you whenever you interact with us, for example, when you visit the Website or if you sign up to our newsletter.

We may store personal information we collect in any format we choose at our offices or at premises outside our offices, including data storage facilities or online storage located within or outside New Zealand, which may be operated by independent service contractors.

Where your personal information is transferred outside New Zealand, we will ensure the intended recipient has provided appropriate safeguards and that requisite rights and remedies in relation to the personal information remain available, or we will obtain your explicit consent for the transfer.

Purposes for which we collect, hold and use your personal information

Personal information we collect and hold may be used by us (as applicable):

  • For sending you the Foundation’s newsletter if you have subscribed to receive newsletters,  publications and invitations to seminars and functions;
  • Competition entries; and
  • For specific purposes we tell you about or you authorise, such as grant and internship applications.

If you no longer wish to receive communication from us you can unsubscribe using the option linked at the bottom of the newsletter or by emailing the Foundation on the contact details below.

When you visit the Website, we also collect general user information such as users’ internet protocol addresses, browser type and internet service provider details and other technical information. We use this information to administer the Website and to gain a better understanding of our users and how they use the Website. However, this information is not personal information – it does not include any personal identifiable information.

Legal basis for the collection of your personal information

We process your personal information based on your written or oral consent. You may withdraw your consent at any time. The withdrawal of consent will not affect the lawfulness of processing based on consent before its withdrawal.


We may need to disclose personal information to third parties (including other entities or individuals who assist us in providing services or who perform functions on our behalf, such as mailing houses, hosting and data storage providers). We may disclose personal information if:

  • It is required or authorised by you;
  • Doing so is connected with one of the purposes for which we collect, hold or use your personal information; or
  • It is required by law (including the laws of any foreign jurisdiction).

Contacting the Foundation

Under the Privacy Act 1993, individuals have rights of access to, and rights to request correction of, their personal information. You may also have rights under the EU General Data Protection Regulation to erasure of personal information or restriction of processing of personal information or to object to processing, as well as the right to data portability and the right to lodge a complaint with a supervisory authority. If you have any questions about this Privacy Policy or requests relating to your personal information, please contact us at the details below. If you would like to update any of your subscription details, please complete the subscription form with your amended details.

Updates to Privacy Policy

We reserve the right to update this Privacy Policy from time to time. Any change we make applies from the date the updated Privacy Policy is posted on our website.

Contact Us

We welcome your questions and comments.  Please feel free to contact us:

Director, Strategic Communications & Media

Asia New Zealand Foundation

PO Box 10-144

Wellington 6143

New Zealand