Leadership Network opportunities: frequently asked questions

Our events | The application process  | Travel insurance | Visas | Travel costs | Event costs | Logistics | Health and safety | Terms and conditions

Our events

What is a hui?

Sector specific hui are short, targeted events focused on a specific industry, country/region, or issue. Hui have been held in New Zealand on the following topics - social entrepreneurship, South Asia and agribusiness. All leaders can register to attend, although numbers are limited and are either offered on a first-in-first-served basis, or through a competitive application process.

What is an offshore forum?

The annual offshore forum is a week-long trip to a destination in Asia. Leaders engage in various activities designed to strengthen their connections with each other, develop leadership and learn about connections between the host country and New Zealand. The forums are a key event for the Leadership Network and have enabled nearly 200 leaders to experience Asia.

What are cluster meetings?

From time to time, the Foundation brings together leaders based on geographic location, either in New Zealand or offshore. Cluster meetings have been held in main centres of New Zealand, Yogyakarta (for Southeast Asia-based leaders) and Xi'an (for North Asia leaders). Gatherings are also held further afield (e.g., Australia, UK locations) when team members are travelling.

What else can I get involved in?

One of the Foundation's strengths is our ability to access special events. We are often offered opportunities by other agencies and organisations, both nationally and internationally, which we are able to pass on to our network members. This includes track II diplomacy dialogues hosted by the Foundation both on and offshore and includes Leadership-Network-focussed dialogues with Habibie Center of Indonesia and Timor Leste. Business opportunities are provided through the Foundation's ASEAN Young Business Leaders Initiative (YBLI).

The Foundation holds monthly Asia After Five networking events that we encourage leaders to get involved in, and from time to time other events and opportunities will crop up. The Leadership Network team is always on the lookout for ideas to develop or opportunities provided by partners.

How will I know an opportunity exists?

All opportunities will be promoted through at least two of three of the following channels:

  • Our website
  • The Leadership Network LinkedIn Group page
  • The Leadership Network monthly newsletter

Regularly check the website and set up a weekly digest so you are able to get alerts when conversations are started on the LinkedIn group page.


The application process

What kind of person are we looking for?

Forum and hui participants in the past have come from a variety of backgrounds and professions - including journalism, academia, business, politics, policy, science, and the arts. There is no set profile, but an interest in New Zealand-Asia relations is a must, and an assessment of your Individual Leadership Pathway (PDF - 893KB) and being an active leader is important. Most opportunities include an application process in order to determine the most suitable candidates.

How do I apply?

The application process differs from opportunity to opportunity. At a bare minimum, an expression of interest is required where we will ask you for an indication of why you are a good candidate for the opportunity in question.

For larger opportunities, such as an offshore forum or event, a one-page cover letter along with CV may be required. These will differ from opportunity to opportunity so make sure to read the application instructions carefully.

How are participants selected?

This differs from opportunity to opportunity, but generally a panel will look over all applications, taking into account the differing selection criterion, and make a decision based on application merit. This is put to the deputy executive director for final approval.

How do I justify the time out of work?

We understand it can be difficult to balance your work commitments with an opportunity. Explain to your employer what you’ll get out the event and how your effectiveness at work should improve or how it will contribute to your professional development. We can also provide a letter of support to present to your manager to show them the value of a Leadership Network event.

When can I expect to hear if I've been successful?

You will generally hear whether or not you have been successful with an application via email within three weeks of applications closing.

What if I have to cancel at the eleventh hour?

If you have to withdraw from an event, an administration fee may be issued to recover any costs incurred. Please contact Masina Taulapapa as soon as possible if you are no longer unable to attend.


Travel insurance

Do I need travel insurance?

Travel insurance is mandatory for all Foundation sponsored international travel and should be taken out at the time of booking. You must provide proof of your travel insurance before departure. You will not be able to join the trip without it.

Onshore (In New Zealand), the Asia New Zealand Foundation is not responsible for payment or reimbursement of any medical expenses incurred by you during an event or after your return home, irrespective of whether or not such expenses are related to conditions that arose during your participation.  But note that all due care is taken by the Foundation in planning activities.

What does my policy need to cover?

At a minimum, your travel insurance should be ‘comprehensive’, providing cover against personal accident, death, medical expenses, emergency repatriation and personal liability.

Will the Foundation arrange and cover my insurance?

In short: no. It is your own responsibility to ensure that appropriate insurance cover has been arranged and paid for for any travel or event and for medical cover. For Foundation sponsored international travel, insurance is compulsory.


Visas

How do I find out about the visa requirements for the trip?

It is your responsibility to secure the appropriate type of visa(s) for your travel. The Asia New Zealand Foundation cannot provide visa advice. If you need a letter of invitation for your visa, this should be provided by your host organisation in Asia.

How do I organise my visa?

Contact the relevant local embassy, or visit a travel agent, to organise visas. Embassy websites will always have information about requirements, visa costs, and will provide the required forms. If you are uncomfortable with the visa process, you can visit a travel agent who can arrange these for you at a cost.

Does the Foundation help with visas?

The Foundation does not assist in the actual application of visas – this is your own responsibility. You are also responsible for any costs associated with applying for the visa. We can, however, help out with arranging letters of invitation for certain trips (for example Track II Dialogues). The Foundation needs to sight a copy of your visa (if required) before departure. You will not be able to join the trip without it.


Travel costs

What travel costs will the Foundation cover?

For domestic travel, the Foundation will cover the cost of a return economy, seat-only fare. Depending on the destination, amounts may adjust, but as a general rule the Foundation will fund up to the following amounts:

  • From Wellington and Auckland – up to $250
  • From Regional North Island – up to $350
  • From South Island – up to $400

If for some reason participants book a higher level flight, the Foundation will reimburse the relative cost of the seat-only fare.

For international travel, the Foundation will determine subsidies as and when opportunities arise.

What travel costs am I responsible for?

Leaders are expected to contribute to opportunities by covering transfers to and from your nearest airport for the trip, travel insurance and visas, incidental costs and personal spending money.


Event costs

What costs will the Foundation cover?

The Foundation will cover travel costs as outlined above.

All accommodation and meals during the programme will be covered by the Foundation, as well as scheduled activities and on-the-ground travel costs.

What costs am I responsible for?

As noted above, leadership network members are responsible for airport transfers, travel insurance and visas, incidental costs (e.g., laundry, internet, snacks and refreshments) and personal spending.


Logistics

What will I eat?

The Foundation covers main meals during events and travel.  If you have any dietary considerations to be taken into account, you should advise the organiser of the event.

Where will I sleep?

Accommodation is generally provided on a twin share basis.

Who will book my flights?

It is your responsibility to arrange your own flights and travel arrangements. Once you have booked, send the Foundation your confirmed travel arrangements and bank details so you can be reimbursed based on the amount set for each opportunity.

Can I arrive late or early?

You are required to arrive and depart at the times specified and participate fully in all events and activities.


Health and safety

Do I need to be in shape?

Although you don’t need to necessarily be able to run a marathon, a reasonable level of fitness is expected. Particularly for offshore forums and events where there may be a lot of walking or outside activity.

Will you look after my stuff?

The Foundation has no liability for loss or damage to baggage or personal property. You acknowledge and agree that any claim you bring against a carrier for damage to or loss of your property will be limited and subject to the terms of the ticket/s or contract of carriage issued to you by the airline or other purveyor of transport.

Do I need medical insurance?

If you are travelling offshore, travel insurance is compulsory and the Foundation must sight a copy of your policy before departure.


Terms and conditions

You should note the standard terms and conditions on the Foundation's website for grantees across all programme areas. These will also be made available to you before embarking on travel.